2016 W-2s have been mailed and are available on the Payroll Online Service Center. Annual W-4 Tax Filing is required for ALL employees that claim exempt state and/or federal taxes.
Payroll Online Service Center (POSC)
Employees are paid on a bi-weekly basis (schedule below). The Payroll Online Service Center (POSC) allows employees to review and print online pay checks, year-to-date pay history and W-2s. You may also manage your W-4 and change your address with your POSC account.
The Payroll Online Service Center may be used to view/print:
- View/print current year pay stubs (rolling 12 months)
- View/print prior year pay stubs
- View/print duplicate W-2
- Update Address (related forms are still required such as W-4, benefits)
- Update Direct Deposit (Currently Not Available)
- Update W-4 (certain tax updates, like filing exempt, can not be done via the POSC)
If you are a current employee and do not already have an account, follow the POSC Set-up Instructions to create an account.
Direct Deposit is available to all employees at UMBC. It provides a safe, fast and easy way to deposit your net pay each pay in your designated account.
Direct Deposit Form (Agency Code = 360231)
Employees use of E-deposits:
The convenience of e-deposits has changed the way many people deposit their live checks into their bank accounts. There have been a number of checks that have been both e-deposited via the employee’s bank smartphone app and also using the paper check at the bank. Often this is done as an oversight. Please take precautions to ensure that this oversight does not happen to you by noting on the check the e-deposit date on the check for your future reference.
Warning: Attempting to cash the same check more than once is a crime! Do not use Edeposit to deposit your pay check and then attempt to cash your paper pay check. Employees will be held responsible for complete repayment of any over payments made. Fraud is a crime punishable by use of disciplinary actions and / or termination of employment. Source: Comptroller of Maryland’s website
Tax Information and Forms
Prompt Filing of Employee Withholding Certificate (form W-4) – CPB
Prompt submission of the “Form W-4” is to the advantage of all employees. In the absence of a Form W-4, the federal and state taxes are set at “max tax withholding” according to federal and state tax laws and regulations. Upon receiving the W-4 the withholding status will be changed for future pays. Any overpayment of taxes is refunded to the employee when they file their taxes for that year.
Annual Filing of Employee Withholding Exemption Certificate (form W-4) – CPB
Annual W-4 Tax Filing is required for ALL employees that claim exempt state and/or federal taxes.
Employees who claimed exempt for Federal and/or State income tax withholding must file a paper version of the W-4 annually if they wish to remain exempt in the next calendar year. Employees claiming exempt cannot use the Payroll Online Service Center (POSC). If an employee is claiming exempt because they live in PA or VA, they DO NOT need to re-file.
IRS regulations require Central Payroll Bureau (CPB) to revert back to the “max tax” for
individuals currently claiming exempt but do not re-file. Employees changing from exempt to
taxable also need to complete a new W-4 so they will be taxed according to their designation
and not automatically “max taxed”.
W-2s are mailed out by Central Payroll Bureau each year no later than January 31st. 2016 W-2s have been mailed and are available via the Payroll Online Service Center*.
Your 2016 W-2 – Get help in learning what all the numbers mean and where they go on your tax return.
For terminated employees, if your address has changed or you have not received your W-2, you may access your W-2 via the Payroll Online Service Center.
* Google chrome may not allow you to access your W-2, try a different browser.
Tools & Resources
Net Pay Calculator – The net pay calculator can be used for estimating taxes and net pay. Before using, please have a copy of your pay stub for reference.
Payroll Online Service Center (POSC) allows employees to review and print online pay checks, year-to-date pay history and W-2s. You may also manage your W-4 and change your address with your POSC account.
Comptroller of Maryland – State Employee Information relating to Payroll topics (W-2, direct deposit and W-4 tax withholding)
2016/17 Pay Check Schedule with benefit premium and ORP contribution schedule.
Want to add the paycheck calendar to your google calendar? Copy this link: firstname.lastname@example.org in the other calendars box in your google calendar.
Central Payroll Bureau Memo: 27 Pays in Calendar Year 2015