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Benefit Changes for 2019

October 15th – November 28th

Plan Enhancements/Changes

New Company for Accidental Death & Dismemberment and Life Insurance:   Our new AD&D and Life Insurance vendor, MetLife will replace Securian (formerly Minnesota Life) effective January 1, 2019.   Employees currently enrolled in AD&D and Life will automatically be enrolled with MetLife.  No action is required on your part if you currently these benefits. We are encouraging all employees to update their beneficiaries with MetLife.

Retiree Prescription Plan Changes: “In response to the court order issued October 10, prescription drug coverage for Medicare-eligible retirees will extend beyond December 31, 2018. This means impacted retirees DO NOT have to enroll in a Medicare Part D plan for 2019 and may continue the coverage they have now into 2019 and at the same premium they are paying now. Details will follow in a notice mailed to retirees’ homes.” ~ Department of Budget & Management, October 11, 2018

Affordable Care Act (ACA) Continues: ACA allows subsidized medical and prescription benefits for temporary/hourly employees who work a minimum of 30 hours a week, or average of 130 hours a month.  Eligible employees include:  adjunct faculty who teach a minimum of 9 credits (3 course at 3 credits each); Contingent I or Contingent II staff, graduate assistants or resident assistants.  Please refer to the on-line Benefits Summary Guide for more details.

Wellness Program Activities must be re-completed for 2019:  If you completed your State Wellness Activities for 2018, you will have to complete new activities for 2019 to get free PCP copays and reduced specialist copays in 2019.

Vision Networks:  UnitedHealthcare has expanded their vision network for 2019.  Please note in 2018:  CareFirst BlueCross/Blue Shield PPO & EPO announced it is using  Davis Vision which will continue in 2019.

Rates Changes:  We are pleased that there are no rate changes for United Healthcare, CareFirst, Prescription and UnitedConcordia. There were modest increases for Kaiser and Delta Dental DHMO.

Open Enrollment Process 

Interactive Voice Response (IVR) will be used for all employees who currently have benefits.   The number for the IVR is 410-669-3893, it is important for you review the IVR Instructions on the Open Enrollment Webpage prior to calling.  Enrolling new dependents will still require the appropriate documentation to be submitted (see Dependent Eligibility Rules below) to Human Resources no later than 12:00 noon on November 28th.

Enrollment Forms for Contractual Employees, Retirees, and Employees not currently on coverage are now available on the HR Open Enrollment Webpage under “Forms”.  Completed forms and supporting documentation should be returned to the HR Department for review and processing no later than 12:00 noon on November 28th.

Open Enrollment Packets will contain a pre-printed benefit summary statement with current coverage information, a Benefits Guide, IVR Instructions, and the rates for the 2019 plan year.

Open enrollment packets for individuals enrolled as of August 25, 2018 will be distributed to employees the week of October 15th by their department. Direct bill employees (Contingent II, individuals on Approved Leave Without Pay, etc.) as well as retirees will receive open enrollment packets at their home address.

If your enrollment began after August 25, 2018 you will not receive an Open Enrollment Packet.  The Confirmation Summary Statement received after your initial enrollment allows you to review your current coverage levels.  If you wish to make changes to your existing coverage, enroll for coverage in a new plan, add dependents, or cancel coverage, you can contact the IVR.  Please see the IVR Instructions for information you will need during the call.

If you have never been enrolled for coverage but wish to enroll, you must complete an open enrollment form (available on the Open Enrollment web page) and submit it to Human Resources no later than 12:00 noon on November 28, 2018. Dependent Documentation must be attached. A confirmation summary statement will be issued to confirm new coverage.

The HR Department will generate a confirmation summary statement for any changes made once the State Employee Benefits Division (EBD) has accepted your IVR or Enrollment Form changes/selections.  The statement should be checked carefully for accuracy.  If errors exist, contact the HR Department immediately at

There will NOT be a correction period this year.  Therefore, it is important that you review your current benefit plan options and complete and submit the required open enrollment form before the November 28, 2018 deadline date.

Dependent Eligibility Rules 

An employee can cover a dependent up to the end of the month in which he/she turns 26.  Additionally, the State will not require the employee to provide proof of student/disability status up to age 26.  The employee will simply have to review eligibility rules on the dependent affidavit and sign attesting to the child’s eligibility.  Eligibility for grandchildren and legal wards differ.  Eligibility criteria and FAQ’s regarding the dependency rules are on the HR web page in the Open Enrollment section.

Employees adding or deleting a dependent must provide the required supporting documentation to the HR Department no later than 12:00 noon on November 28, 2018.  Examples of the necessary documentation are provided in the full Benefit Summary Guide.  The dependent affidavit form is available on the HR Department’s web page  in the Open Enrollment section.  Verification documents not received by the deadline date will result in the dependent being removed from coverage.