✅ New Employee Onboarding Checklist
Welcome! To complete your onboarding, pay close attention to which documents are part of your mandatory UMBC DocuSign packet and which forms are your sole responsibility to print, complete, and mail to the State.
Section 1: UMBC Packet Items (Mandatory & Time-Sensitive)
These items are included in your electronic DocuSign packet routed to you by your department via email.
Action: Complete and Sign digitally as soon as possible.
| Form/Action | Critical Deadline | Key Instructions & Resources |
|---|---|---|
| I-9 Employment Eligibility Verification | No later than your first day of employment. | Complete Section 1 via DocuSign. You must be prepared to present original, physical documentation to your reviewer. I-9 Instructions |
| Substance Abuse Policy Acknowledgment | Click here to review all UMBC policies |
Section 2: Employee’s Responsibility (Mail Directly to CPB)
All forms listed below are found on the Comptroller of Maryland’s Forms Webpage.
They must be mailed directly to the Central Payroll Bureau (CPB) address listed on the bottom of the forms.
Crucial Note: If you are subject to special tax status (Non-Citizen/Permanent Resident), DO NOT mail tax forms to CPB until instructed by UMBC HR/Payroll. Follow the Glacier or Specialty Visa DocuSign Process first.
| Form | Description / Instructions |
|---|---|
| Direct Deposit – PDF Form | Check “University of Maryland” and use Agency Code: 360231
CRITICAL: Must be typed, printed, and signed in black ink to avoid rejection by CPB. Mail 7–10 days prior to your start date. May take 2–3 pay cycles to take effect. |
| Federal W-4 | Federal Withholding, also used for Employee Address Update
Check “UM”; Agency Code: 360231; Agency Name: University of Maryland, Baltimore County |
| Maryland State MW507 | Withholding Exemption Certificate/Employee Address Update
Check “UM”; Agency Code: 360231; Agency Name: University of Maryland, Baltimore County |
| District of Columbia, DC D-4 | Withholding Allowance Certificate/Employee Address Update – DC Residents only
Check “UM”; Agency Code: 360231; Agency Name: University of Maryland, Baltimore County |
| West Virginia, IT-104 | Withholding Exemption Certificate /Employee Address Update – WV Residents only
Check “UM”; Agency Code: 360231; Agency Name: University of Maryland, Baltimore County |
Additional Resources
- Tax Updates (Current Employees): Use the Payroll Online Service Center (POSC)