Transitioning From University Service

Tranisitioning_ThumbnailRetirement vs. Resignation

When an employee transitions from University Service, it is important to recognize the different processes as it relates to the period of notice and benefits. General information for each is provided below. For more details, contact the HR Benefits Staff with questions related to separation from University service.

  • Employee should provide at least one month of notice to their direct supervisor/Chair of their intent to retire.
  • Employee may be eligible to continue State health benefits.
  • Unused sick leave may be credited toward retirement (Pension system only). Payout of annual leave and holiday may be warranted. No payout for unused personal leave.
  • Retirement forms should be submitted to HRSTM for processing (30-45 days prior to retirement date).
  • Employee should provide up to 2 weeks (non-exempt) or 30 days (exempt) notice to immediate supervisor of intent to resign.
  • Employee should contact HRSTM staff to set up an Exit interview. 
  • Employee may be eligible to continue State health benefits via COBRA (full cost of premiums + 2% processing fee).
  • Payout of annual leave and holiday may be warranted. No payout for unused sick leave or personal leave.

Exit Process

Human Resources & Strategic Talent Management provides a separation checklist in order to:

  • Provide guidelines for reviewing pertinent items with employee transferring or transitioning from service.
  • Ensure payroll and other details related to separation are reviewed.
  • Encourage feedback between exiting employee and supervisor.

Contact the HRSTM department with questions related to employee transition from university service.

Exit Interviews

The following Exit Interview questionnaire can be completed by the employee: Exit Interview Questionnaire.

Whenever possible, the HRSTM department will conduct an exit interview with the individual separating from service. The interview is conducted in two parts:

Benefits: health and retirement benefits are discussed with the individual and instructions for continuation of eligible benefits.

Employment Experience: individual is asked a series of questions that assist monitoring turnover and possible training needs.