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SPS Workday

SPS Workday for Benefits is the Statewide Personnel System (SPS) administered by the Department of Budget and Management (DBM) through WorkDay.  SPS Workday for Benefits provides all employees the ability to access, enroll and change their benefits information from one unified online system.

Please see the following SPS Workday for Benefits video.

Effective January 1, 2019, employees will be able to log-in securely and perform the following tasks:

  • Enroll in benefits online
  • View benefit coverages and enrolled family members
  • Update dependent information such as date of birth
  • Initiate life event changes such as marriage, birth of a child, etc.
  • Upload documentation such as birth certificates, marriage certificates, etc.
  • Enroll in and change benefits during the 2019 Open Enrollment (in Fall of 2019)
  • Personal information changes such as address, name change, DOB correction must be submitted through their HR office and will be transmitted electronically into the SPS Workday system

Accessing SPS Workday

SPS Workday for Benefits uses a unique identifier created by the State of Maryland called the SPS ID.    You can find your SPS ID on the bottom of your timesheet, in POSC, and in your myUMBC profile.

Please note, new hires will get an email alert with their SPS ID (also referred to as the W#) AND an initial temporary password to login for the first time.

Existing employees, please follow these steps to Access SPS for the first time with your SPS ID, and refer to the following Quick Reference Guide:

  1. Visit the SPS Workday login screen
  2. Enter your SPS ID (here are several ways to find your SPS ID at UMBC)
  3. Enter the Temporary password* made up of the following digits:
    1. Capital first letter of your first name
    2. lower case first letter of your last name
    3. Four digit birth year
    4. Last four digits of your Social Security Number
    5. End by entering $ (the dollar sign character on your keyboard)
    6. Create Security Questions
    7. Immediately change your password (be sure to remember it for next time!)

*Example of Temp Password: Jane Doe born on 12/4/1970 with an SSN ending in 1234 would use the temp password of: Jd19701234$

What should I do if I’ve forgotten my Workday/SPS password?

Enrolling or Making Benefit Changes

New Hires:

Employees Making Changes

  • Current employees experiencing a Qualifying Event will need to follow the instructions under ‘How to Access Workday’ to login.
  • Qualifying Event Benefit Changes have two steps
  • Please make sure to have your documentation such as marriage certificates, loss of coverage letters, and/or any birth certificates scanned for quick upload.
  • Please see the View/Manage documentation video for assistance.
  • Make sure to review the Benefits Guide and Rates, and have your elections handy.
  • Qualifying events will become effective on the 1st of the month following your qualifying event date with the exceptions of newborns, please see ‘Benefit Effective Dates’ below.

Benefit Effective Dates

With the implementation of the new system comes two very important process changes, that took affect January 1, 2018.

1.     Effective Dates of Coverage:  Coverage begins on the 1st of the month following the start date of a new hire or the “Qualifying Event” date (such as marriage, loss of coverage, divorce, etc.).   Effective dates for newborns will be adjusted to the actual date of birth.  If deductions do not occur until after their effective date, the State will bill the employee back to their effective date.

2.     Terminations:  Coverage will end at the end of the month in which an employee separates from employment or loses eligibility (such as dependents turning 26, removal of spouses/dependents, etc.)

Navigating SPS Workday Videos

Additional Resources