What is SPS Workday?
SPS is the Statewide Personnel System which is administered by the Department of Budget and Management (DBM) through WorkDay. SPS Workday will allow employees to enroll in benefits online and will soon replace paper enrollment. Workday will be tested between August 2017 and January of 2019. Full use of the SPS Workday system is anticipated in January of 2019. Please see the following notice regarding the delayed implementation.
The Interactive Voice Response (IVR) system will be used for the annual Open Enrollment (October 12th – November 15th).
Once fully implemented, employees will be able to log-in securely and perform the following tasks:
- View their benefits online
- Update dependent information such as date of birth
- Initiate life event changes such as marriage, birth of a child, etc.
- Upload documentation
- Enroll in and change benefits during Open Enrollment
- Personal information such as address, name change, DOB correction must be submitted through their HR office and will be transmitted electronically into the SPS Workday system
What do you need to do?
The state requires employees to review their personal/demographic information. Employee should log into myUMBC and review current personal information under their profile by May 15, 2018.
- Log-into myUMBC
- Click on your name in the upper right hand corner
- Select “Profile” from the drop-down menu
- Click on ‘View More’ under your email address
- View your personal information and use the edit buttons to make updates as appropriate. Submit change of address through payroll if applicable.
- Click on the ‘Verify’ button if everything is correct
Important Note: Its vital that all employees have a valid home address on file, this will become the address in which the benefit providers will use.
With the implementation of the new system comes two very important process changes, that take affect January 1, 2018.
1. Effective Dates of Coverage: Coverage will now begin on the 1st of the month following the start date of a new hire or the “Qualifying Event” date (such as marriage, loss of coverage, divorce, etc.). Effective dates for newborns will be adjusted to the actual date of birth. If deductions do not occur until after their effective date, the State will bill the employee back to their effective date.
2. Terminations: Coverage will end at the end of the month in which an employee separates from employment or loses eligibility (such as dependents turning 26, removal of spouses/dependents, etc.)