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Hiring Nonexempt Staff

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Preliminary Steps

Classification/Establishing a Position

If the position is new, it must first be established.  Please see information on establishing a position or contact the Classification Manager for further information.

If the position is vacant and has the same title and status, proceed to starting a search.

If the position is vacant but the position title and/or status needs to be changed, a reclassification must be completed prior to starting a search.  Please see information on reclassifying a position or contact the Classification Manager for further information.

Hiring Exception Approval

Obtain Hiring Exception Approval if required

Starting a Search

The hiring department completes the Requisition in the PageUp system and routes for approvals.

Advertising/Posting a Position

Human Resources will review the Personnel Requisition including the advertisement/posting copy.

Human Resources will make any needed edits to the posting.  Once approved, the announcement will be placed on the Jobs website.

UMBC has subscriptions to MA-HERC,and higheredjobs.com.  The hiring department may request for ads to be placed on these websites at no cost to the department.  The hiring department will place ads in all other sources using the approved ad copy.

Evaluating the Candidate Pool/Interviewing

Candidates for nonexempt positions will complete and submit an application using the PageUp system.  Human Resources will review and rate the applications after the closing date.  Those candidates meeting the minimum qualifications for the position will be forwarded to the hiring department (moved into a viewable status)

The hiring department will be forwarded the eligible applicants approximately four business days after the closing date.

The search committee will review the applications and determine those candidates to be contacted for interviews.
After the interview process, the committee will assess and rank candidates and determine the top candidate to be recommended for the position.
The hiring department will check references on the top candidate(s).
Please contact the Employment Manager if selecting a current UMBC or USM employee as certain policies may apply regarding salary.

Making a Recommendation for Selection

  1. Make the informal verbal offer to the applicant (obtain prior approval regarding salary).
  2. The hiring department completes the Memo of Justification outlining the search and the justification for recommending the candidate and uploads it to the applicant card. A sample memo is available in the Resources section.
  3. If a criminal background check is required for the position, the applicant is moved into the Send Background Authorization Form status.
  4. The hiring department creates the Offer Card and routes for selection approval.

Note: Do not make a formal offer of employment prior to receiving all approvals of the offer details.

Formal Offer/Wrap Up

Make the formal verbal offer to the candidate and determine a start date.

Verify the correct start date has been entered on the Offer Card.

The candidate will receive the offer letter in the PageUp account.

The candidate will need to accept or decline the offer in the PageUp account.