Determining the Appropriate Title for the Position
Exempt titles and faculty titles should not be used for Contingent I positions. Note: Special permission may be granted by the HRIS Manager to use an exempt title in some situations.
You will need to select an appropriate nonexempt title for the position. The USM Job Specifications list all nonexempt titles. The job specifications give a brief generic job description and also list the qualifications for the title. When selecting a job title you will need to take into consideration the job description, the pay range, and the qualifications.
All individuals hired for Contingent I positions must meet the minimum qualifications for the job title.
In cases where no other nonexempt title is appropriate, the titles of General Assistant and General Associate may be used. General Associate is typically used for positions that would normally have an exempt title.
You will need a position number with a title and status to match the Contingent I agreement. If you do not already have one in the system, you will need to create a new position number or have an existing number revised to match the title and status.
For information on how to request a position number or change a position number, see Establishing a Position.
Contingent I positions do not require competitive recruitment and do not need to be advertised. If the hiring department does not know of an individual for the position, recruitment can be done. A campaign advertisement can be submitted in the PageUp system to post the position on the website. See PageUp instructions for more information.
Please contact a member of the Talent Acquisition team for additional information.
Submission of Paperwork for Approval
Submit the appropriate paperwork to Human Resources for contract and hire approval. Packet should include:
- Contingent I Contract;
- Maryland Pre-Offer Check Database Form;
- UMBC Application or Resume; and
- New Hire PAR Form (with supporting payroll documents – see Payroll for more information)
Note: Positions with financial duties may require a criminal background check to be completed prior to hiring approval. Examples of financial duties include: payroll preparer; payroll approver; P-card holder; accounting; budgeting; cash handling; etc. Please contact Sherrell McNamara for assistance in determining if the position requires a criminal background check and to arrange for the criminal background authorization form to be emailed to the candidate.
Human Resources will review the packet to ensure that the appropriate title and salary are being used based on the duties and qualifications. In addition, the application/resume will be reviewed to make sure the individual meets the minimum qualifications for the position and the salary is appropriate. Once the entire hire packet is approved, the contact person listed on the form is notified that the packet has been approved. A copy of the approved contract is forwarded to the contact person for departmental records.
Individuals cannot start work prior to Human Resources signing off on the form.
Note: Please make sure that the title and status of your position number matches the title and status on the Contingent I form prior to submitting the paperwork to Payroll. Your paperwork will not be able to be processed if the information does not match.