PageUp Information and Instructional Guides are available here.
Hiring departments must have an updated and approved position description before recruitment may begin or the job requisition is created in PageUp. This will ensure the position is appropriately classified, has a current salary range and will eliminate potential delays during the recruitment process.
Email the Position Description form to HRclasscomp@umbc.edu. If the position description has not changed, you will still need to submit a copy with the current date noting no changes for a class confirmation review. You will receive an email confirmation once the position description has been reviewed and approved. Questions regarding position descriptions should be sent to HRclasscomp@umbc.edu.
Existing Position – Change to Job Title and/or Attributes
Existing Position – Same Job Title and Attributes
Starting a Search
The hiring department completes the Requisition in the PageUp system and routes for approvals.
Advertising/Posting a Position
Human Resources will review the Personnel Requisition including the advertisement/posting copy.
Human Resources will make any needed edits to the posting. Once approved, the announcement will be placed on the UMBC Jobs website, HERC and higheredjobs.com.
UMBC has subscriptions to MA-HERC, and higheredjobs.com so there is no cost to the hiring department. The hiring department will place ads in all other sources using the approved ad copy.
Evaluating the Candidate Pool/Interviewing
Candidates for nonexempt positions will complete and submit an application using the PageUp system. Human Resources will review and rate the applications after the closing date. Those candidates meeting the minimum qualifications for the position will be forwarded to the hiring department (moved into a viewable status)
The hiring department will be forwarded the eligible applicants approximately four business days after the closing date.
Making a Recommendation for Selection
- Make the informal verbal offer to the applicant (obtain prior approval regarding salary if needed).
- The hiring department completes the Memo of Justification outlining the search and the justification for recommending the candidate and uploads it to the applicant card. A sample memo is available in the Resources section.
- If a criminal background check is required for the position, the applicant is moved into the Send Background Authorization Form status.
- The hiring department creates the Offer Card and routes for selection approval.
Note: Do not make a formal offer of employment prior to receiving all approvals of the offer details.
Formal Offer/Wrap Up
Make the formal verbal offer to the candidate and determine a start date. All start dates must be coordinated with the departmental payroll preparer to allow sufficient time for completion of all hiring/payroll documents.
Verify the correct start date has been entered on the Offer Card. Notify firstname.lastname@example.org that the start date and salary are confirmed.
The candidate will receive the offer letter in the PageUp account.
The candidate will need to accept or decline the offer in the PageUp account.