Dual employment compliance is required for any employee that is paid by multiple State agencies in the same quarter. Agencies are required State of Maryland and Central Payroll Bureau to coordinate with one another when this occurs to make sure there is no conflict in work schedule or overlapping payment among the agencies.
External Dual Employment Requests:
A State Agency should contact the Payroll Unit for requests. If a State agency contacts you to verify work hours and we have a form on record for that period of time, we can usually provide that as the supporting documentation to satisfy the request. On occasion, they may request more detailed documentation, such as copies of time sheets.
Internal Dual Employment Verification:
UMBC, Human Resources – Payroll receives a quarterly report from Central Payroll that identifies employees that are active in more than one agency during that quarter. Payroll will notify departments via email and a detailed report if/when they have employees that appear to be working at multiple agencies.
Payroll will notify departments via DocuSign, regarding any employees that appear to be working at multiple agencies. Please review your DocuSign queue to determine if you have any outstanding dual employment DocuSign forms that need to be completed. Please coordinate with the other agency in order to obtain supporting documentation to ensure there is no conflict in work schedule or overlapping payment among the agencies. If there is a conflict, please coordinate with the other agency, as needed, to get it resolved prior to completing the DocuSign. Please attach any additional supporting documentation (i.e., timesheets, memos, email correspondence) when completing the DocuSign.
For any questions or concerns regarding Dual Employment or to coordinate regarding any outstanding forms, please reach out to the Payroll Unit.