The evaluation of a vacant or occupied position based upon a substantial increase in the level of complexity, or a marked change in the assigned duties and responsibilities, is generally referred to as a reclassification request or job audit. Reclassification of a position could result in a position being moved up or down in status and level of compensation. Factors used to determine level of compensation are based upon university, system-wide, state and national comparison and analysis. In order for Class/Comp Staff to begin the position review, the following forms are required: Classification Action Request (CAR), Position Description and an updated organizational chart.
Upon completion and approval of the required forms, the position requests are handled as follows:
Vacant Position
- Department submits Classification Action Request form to HR Department for review. Requests for Regular or Contingent II Exempt and Nonexempt positions must be submitted with an updated Position Description and department organization chart.
NOTE: All positions must have an identified source(s) of funding approved by Financial Services and an associated combination code(s). As stated on the CAR form, identification of a combination code is required for all position requests. Questions regarding the funding source(s) or combination code(s) for a position should be directed to your Shared Services Center or your departmental business services staff prior to submission of the CAR form. - Classification staff review position history to compare former duties with newly assigned/changed duties.
- Department is notified of results of analysis and given approval to begin recruitment.
Occupied Position
- Department submits Classification Action Request form to HR Department for review. Requests for Regular or Contingent II Exempt and Nonexempt positions must be submitted with an updated Position Description, department organization chart and UMBC Job Application (for nonexempt positions only).
NOTE: All positions must have an identified source(s) of funding approved by Financial Services and an associated combination code(s). As stated on the CAR form, identification of a combination code is required for all position requests. Questions regarding the funding source(s) or combination code(s) for a position should be directed to your Shared Services Center or your departmental business services staff prior to submission of the CAR form. - HR Department:
Department is notified of results analysis and given approval to submit appropriate payroll request to finalize action.- Conducts review of position history
- Sets up a desk audit for a more in-depth review of position
- Compares position with like classifications on and off campus to determine if title and salary change are warranted
- Department is notified of results analysis and given approval to submit appropriate payroll request to finalize action.