Hiring Faculty

Use the links below to guide yourself through the process of hiring faculty at UMBC. .

JUMP TO: Starting a Search I Advertising/Posting a Position I Evaluating the Candidate Pool/Interviewing I Selection/Approvals I Formal Offer/Wrap Up

Starting a Search

Regular faculty hires (all but research centers) use the PageUp system.   Detailed directions for completing the Requisition in PageUp are available on the PageUp Resources webpage.

  1. The hiring department completes the faculty job requisition in PageUp.
  2. The hiring department uploads a draft of the advertisement and any other related documents.
  3. The hiring department routes the faculty job requisition in PageUp for approvals.

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Advertising/Posting a Position


Human Resources will review the Requisition and the ad copy. The hiring department will be contacted with any changes and/or questions.  The hiring department will then publish the Interfolio posting (if applicable).

Jobs in the PageUp system will be posted to the UMBC Jobs website, HERC and higheredjobs.com.

UMBC has subscriptions to MA-HERC and higheredjobs.com.  Hiring departments not using PageUp should email the approved ad copy  as a MS Word document to the Provost’s Office for placement on HERC and higheredjobs.com.

The hiring department will place the approved ad(s) in any other sources (listservs, journal, website, etc.).

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Evaluating the Candidate Pool/Interviewing

Applications materials (viteas, cover letter, letters of reference, etc.) will be uploaded in Interfolio (if using).

The search committee will screen the candidates for minimum qualifications and determine those candidates to be contacted for interviews.

After the interview process, the committee will assess and rank candidates and determine the top candidate to be recommended for the position.

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Selection/Approvals

Making a Recommendation for Selection

Detailed instructions for creating the offer card in PageUp are available on the PageUp Resources webpage.

  1. The hiring department enters the selected candidate (or they apply directly for search waivers) in PageUp.  The CV and certification are uploaded.
  2. The hiring department moves the candidate to the status of Send Background Check Authorization form.  This initiates the background check process.
  3. The hiring department completes the Memo of Justification to Human Resources outlining the search and the justification for recommending selection of the candidate. A sample memo is available in the Resources section.
  4. The hiring department completes the memo to the Dean.
  5. The hiring department moves the selected candidate to Create Offer Card status.  The offer card is completed and the documents are uploaded.  The offer card is then routed for approval. .

The Dean’s Office will review and approve.  Human Resources will review the materials, verify the background check has cleared and approve the selection.  The Provost’s Office will contact the hiring department once the selection has been approved.  The appointment letter will be prepared by the Provost’s Office.

Note: Do not make a formal offer of employment prior to receiving the email that the offer card has been approved by all parties. 

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Formal Offer/Wrap Up

If the Selected Candidate Accepts the Position

Once the offer has been made, the hiring department should:

  1. Email a copy of the signed appointment letter to the Provost’s Office (Etoy Hamlin), Dean’s Office, hrbenefits@umbc.edu, and hrrecruitment@umbc.edu.  The hiring department will coordinate with Human Resources to schedule benefits orientation.  Departments using PageUp, should move the applicant into Offer Accepted status and upload a copy of the signed appointment letter.

If the Selected Candidate Declines the Position

If the candidate declined the position, you will still need to notify Human Resources at hrrecruitment@umbc.edu.  If a second choice candidate is available, the second candidate can be entered into PageUp for offer approval.

Reopening a Search

In the event that the top candidate declines the offer of employment, and no other viable candidates remain, the hiring department may request to reopen the search.

Contact hrtalent@umbc.edu for assistance.

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