Regular and applicable contingent II staff as well as 12-month faculty are eligible for payout of unused accumulated annual, holiday, and compensatory time (compensatory time applies to nonexempt employees only).
Complete the following steps when processing a termination and leave payout: Payroll Adjustment form for a leave payout:
- Submit the termination via the PS Automated Data Entry for terminations. Upon processing, the termination data is loaded into the employee’s job record.
- Once the termination data has been entered into the HR system, the individual will no longer appear in the department’s time entry and systematic payment and leave processing will cease.
- Print the detailed leave report for the last cycle that the employee worked and calculate any manual adjustments (accruals & leave used that is not reflected).
- Complete a Payroll Adjustment Form with the total payout due in the leave payout section (LV1).
- Attach the detailed leave report to the Payroll Adjustment form and document any manual adjustments in the description of the Payroll Adjustment form. If there are no manual adjustments, this can be left blank.
- Submit the completed form to Payroll based on the payroll calendar deadline for the pay cycle the leave will be paid.
NOTE: A leave payout can not be processed with ANY regular earnings including non-benefit eligible positions. The last paycheck will be the final leave payout. This payment will include NO deductions (health, retirement, etc.) other than taxes.