I-9 Employment Eligibility Verification
This document will be routed to employees from the department payroll preparer. The first page must be completed no later than the 1st day of employment.
- I-9 Form Instructions – English, Instructions – Spanish A full list of acceptable documents can be found on pages 8-11.
- I-9 Docusign Instructions – for employees and USCIS Handbook Instructions
Direct Deposit
Direct deposit forms are processed at Central Payroll Bureau and must be typed. Handwritten forms will be rejected by CPB which will cause a delay in your direct deposit. Direct deposit forms may take up to 2-3 pay cycles to take effect. Forms must be mailed to the address on the bottom of the form no earlier than 7 – 10 days prior to your start date.
Substance Abuse Policy
UMBC Substance Abuse Policy: The use of controlled substances and the abuse of alcohol present a serious threat to individual health and everyone’s safety. Moreover, the use of illegal drugs and the abuse of alcohol can result in less than complete reliability, stability and good judgement, which is inconsistent with the standards set for the faculty, staff and students of the University of Maryland Baltimore County. The Acknowledgement of Receipt is signed in the New Hire Docusign packet.
2025 Tax Forms
Employees in an NRA/RA status have special for tax processing instructions. See Non-Resident/Resident Alien for Tax Purposes below for details.
Tax forms must be mailed to Central Payroll Bureau, address on the bottom of the form.
Prompt filing of the Employee Withholding Certificate “Form W-4” is to the advantage of all employees. The law requires that you complete an Employee’s Withholding Certificate (Federal and State) so that your employer, the State of Maryland, can withhold federal and state income tax from your pay. If the W-4/MW507 has not been submitted or was submitted in error, the employee’s tax status will be established at the default withholding according to federal and state tax laws and regulations. The default taxes will be withheld until a tax W-4/MW-507 form is submitted. Upon receiving the W-4/MW507, the withholding status will be updated for future pays. Any overpayment of taxes is refunded to the employee when they file their taxes for that year. The employee must use an original form with black ink. The employee must complete the form.
Note: Residents of the District of Columbia and West Virginia must use the specific form for their state. Residents of any other state must use the Maryland Withholding Form.
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- 2025 Federal W-4 & Federal W-4 Instructions
- Maryland, State MW507 – (For Maryland Withholding AND Address Changes) & Instructions & Guide OR
- District of Columbia, DC D-4 & Instructions OR
- West Virginia, IT-104 & Instructions
Once you have an initial federal and state tax form on file, most updates can be done via the Payroll Online Service Center or with the paper W-4 form. If you are a current employee and do not already have an account, follow the POSC Set-up Instructions to create an account.
GUIDE TO COMPLETING THE W-4 & MW507 – This guide addresses common questions and errors employee’s have when completing the W-4 and MW507 forms.
Non-Resident/Resident Alien for Tax Purposes
Employees that are not citizen born or permanent resident will need to complete the documentation required to determine tax status. DO NOT mail tax forms to Central Payroll Bureau without additional instruction from your department payroll preparer or HR-Payroll. More information can be found at Payroll NRA/RA.
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- Non-specialty immigration VISA types: F1, H1, J1, etc. will follow these detailed instructions using Glacier.
- Specialty Immigration VISA Types: DA (Deferred Action), AS (Asylee), RF (Refugee), TP (Temporarily Protected), and PR (Permanent Resident) will follow these detailed instructions the Docusign process.
Additional Resources